6 Reasons Your Copier is Slow and How to Fix Them

6 Reasons Your Copier is Slow and How to Fix Them

Slow copiers are frustrating for everyone involved. But there are some simple steps you can take to improve the quality of your copies. Below we discuss some of the most common reasons your copier is slow and how to address them. Although DIY is not always the best option, there are plenty of times where it is! Continue reading to learn more.


Why Is My Copier Running Slow?


Paper Jams

Paper jams can have many causes and can lead to immense frustration during the workday. Although there can be a plethora of reasons for a paper jam, we have created a list of the most common causes and solutions.

Common Causes of Paperjams:

  1. Dirty printer rollers
    Solution: Clean your printer rollers regularly by either having a professional come on-site or using a lint-free cloth and water.
  2. Overfilled paper trays
    Solution: Avoid overfilling your paper trays by checking the max capacity on each tray and sticking to it.
  3. Low-quality paper
    Solution: Low-quality paper may be a great solution for your budget up-front, but it may end up costing thousands in repairs on your printer.
  4. Loading the paper incorrectly
    Solution: Believe it or not, there is a right and wrong way to load paper into the tray. The proper way to load paper into a printer is to first expand the paper width guide as far as possible. Then, fan out the paper to prevent sticking. Finally, load the paper with the correct side up and the small edge facing toward you, for most machines.

If these solutions do not work for you, follow the instructions on the printer screen to find out where the paper jam is located. Then, remove any misfed paper, staples, or other objects that might be caught between the feeder and the platen. Finally, clear out any dust or debris that might be clogging up the machine.

Printer Errors

A printer error occurs when something goes wrong with the printing process. This can happen because of a hardware issue, software malfunction, or even a power outage. In some cases, the cause of the problem is obvious.

For example, if the printer is overheating, then you need to take immediate steps to cool down the device. However, in other cases, the problem is more subtle. You may notice that the print job takes longer than usual to complete. Or maybe the printer will stop printing altogether.

Related Article: Why Does My Copier Jam? Common Problems and Solutions 

Paper Feeder Issues

These issues go hand in hand with paper jams, but oftentimes, it is important to leave the paper feeder fixes to your printer service professionals. If you suspect that there is a paper jam, try removing any papers that might be stuck inside the feeder. Then, check the paper tray to make sure that no sheets are jammed up. If these methods fail, contact your local copy center for assistance. They may be able to help you clear out the paper jams.


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Incorrect Settings

There are several ways to adjust the settings on your printer. First, check the manual that came with the machine. Next, try adjusting the settings using the software provided by the manufacturer. Finally, you can use third-party software to adjust the settings.

If you have a service contract for your machine, we highly recommend contacting your printer professionals before trying any of the above. This will prevent any unnecessary user errors.

Old Toner Cartridge

One of the first steps to fixing a slow copier is checking the toner cartridge. It’s possible that the cartridge needs replacing, so make sure you check the expiration date before buying or ordering a replacement.

Outdated Equipment

As with most technology, as a piece of equipment ages, it tends to decline in performance quality. If your copier is older than 5 years and is causing consistent issues leading to frequent downtime, it may be time to contact a copier provider to discuss your options.


Want a customized solution based on your needs? Not quite sure where to go from here? Let the experts at Ford Office Technologies give you a hand at 1-800-633-3673 or by emailing info@fordtech.com

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