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Copier & Printer Solutions

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Every business has unique and custom copier and printer needs. You should expect your business partner to not only meet those needs but to also exceed those expectations. At Ford Office Technologies there is no copier or print workload too big or too small. With a focus on reducing environmental impact and cost to the client, we cover everything from standard office printers and copiers to the more unique high production printers’ needs.  With multifunction printers, your office can print, copy, scan, and fax all from one convenient device. We can even help with 3D specialty printer projects!  Ford Office Technologies carries the top three manufacturer lines of color and monochrome copiers, printers, and multifunction devices to optimize document processes within your office, giving you the ability to create high-quality printed documents for less.  

    Are you considering a black and white or a color copier?

    Black & White
    Color

    How many copiers are you considering?

    Just One
    2 Or More

    Which best describes your usage:

    Architectural/Engineering DrawingsBanners/PostersGraphics

    When do you anticipate making a decision?

    ASAP
    2 Week
    1 Month

    What types of financing are you interested in?

    Cash PurchaseLeaseSee Both OptionsNot Sure

    Would you like information on a service contract?

    Yes
    No

    Let's finish up! Tell us about yourself:

    What's your Email Address?

    Your Job Title

    Industry you Work in:

    Tell us about your Company

    Last step! Tell us where you're located:

    Ford Office Technologies is the area’s largest independent dealer of monochrome and color copiers and printers.

    Ford Office Technologies is the area’s largest independent dealer of monochrome and color copiers and printers.

    OFFICE PRINTERS & BUSINESS COPIERS

    Choosing the right size copier or printer for your business can seem like a challenging task, especially if you anticipate fluctuation in your staffing and business needs in the next 3 to 5 years. This is why Ford Office Technologies employs industry experts who are trained to ask the right questions to get you a machine that will meet your needs now and in the future. Ford Office Technologies is the area’s largest independent dealer of monochrome and color copiers and printers by multiple vendors – Canon, Konica Minolta and Ricoh/Lanier.

    PRODUCTION PRINTERS

    One of the most common misconceptions when people hear “production printer” is that it belongs in a print shop or copy center. While you can find these machines in those places, you will also begin to see more production print machines in corporate in-house marketing departments. Our customers are realizing great savings by printing their marketing materials, brochures, employee training manuals, business cards, envelopes, and more from their offices.

    SPECIALTY PRINTERS

    Offering wide format machines, banner making devices, 3-D printers and digital duplication devices allows Ford Office Technologies to provide their customers with leading industry solutions for printing that is “outside the box".

    Ford Office Technologies Printer Process for Success

    (MPS) is more than just a maintenance contract for your printers. It’s an entire strategy that not only empowers you with the ability to manage your printer fleet, but also significantly reduce the cost and environmental impact of clicking print. Did you know that the cost of printing is one of the last unaudited expenses in many businesses today? Do you know how much money you are spending on your desktop printers? To answer these important questions our solutions follow a 3-step process. Analysis, Rules and Recovery.

    #1. Analysis:

    We reduce cost by holding employees and users accountable to every single document that is produced. Studies show that on average, an employee will print 35 pages in a day with 17% of those pages never being used.

    We give you a better understanding of your printing environment:

    • Track 100% of the printing your organization does. This includes networked, local and direct to IP devices.
    • Our solution will build inventory lists of every printing device, computer and user.
    • With our volume analysis reporting tool, we can pinpoint who is doing the most printing and what devices are being used. This is how you can see clear equipment abuse and it is a good way to avoid excessive usage on high cost machines.
    • Install on thousands of workstations silently.

    #2. Rules:

    Are you looking to cut your print expenses by up to 75%? Our printing rules engine allows you to do just that. There are unlimited environment and cost saving possibilities:

    • Maintain regulatory compliance and security for your documents.
    • Implement rules set to prevent documents that are confidential from being printed or be alerted when they are printed.
    • Our system informs users before they print of environmental impact as well as the job costs. This creates an eco-conscious environment.
    • Redirect jobs from high cost to low cost devices, ensuring the most efficient device is being used.
    • Limit color usage by computer, number of pages, printer, application, and even user.

    #2. Rules:

    Are you looking to cut your print expenses by up to 75%? Our printing rules engine allows you to do just that. There are unlimited environment and cost saving possibilities:

    • Maintain regulatory compliance and security for your documents.
    • Implement rules set to prevent documents that are confidential from being printed or be alerted when they are printed.
    • Our system informs users before they print of environmental impact as well as the job costs. This creates an eco-conscious environment.
    • Redirect jobs from high cost to low cost devices, ensuring the most efficient device is being used.
    • Limit color usage by computer, number of pages, printer, application, and even user.

    #3. Recovery:

    We ensure that every printing job is billed for and tracked. If you’re a company that fails to recover your printing costs, you could be losing thousands per month in revenue. We’re in the business of turning your printing cost center into a profit center:

    • Our solutions recapture the cost of software in as short as 6 weeks.
    • You’ll be able to automate 100% of client’s billing processes.
    • Track every plot or print being produced by asking for a project code, PIN, or matter/client number.
    • Track scanning, faxing and copying with optional Embedded Solutions and Copy Audit.
    • Integration with popular accounting packages is a breeze.
    • Create declining balances based on total pages, job cost, color of pages, or black and white pages. This will encourage economical printing from your users.

    Questions and Answers

    WHAT IS MANAGED PRINT SERVICE (MPS) ?

    It’s an entire strategy that not only empowers you with the ability to manage your printer fleet, but also significantly reduce the cost and environmental impact of clicking print.

    WHY USE FORD MPS TO REDUCE COST ?

    We reduce cost by holding employees and users accountable to every single document that is produced. Studies show that on average, an employee will print 35 pages in a day with 17% of those pages never being used.

    HOW MUCH DOES FORD MPS COST?

    Ford Office Technologies provides customized support packages based on a complimentary and thorough evaluation of your site's current infrastructure and listening to your needs and concerns. Unlike other services providers, we price our services based on the number of peripherals we manage for your organization.

    DO I NEED A COLOR OR BLACK & WHITE COPIER?
    Regardless of the manufacturer, copiers and printers are available in either black and white or color. Most of the color options can be set to print in black and white only, which provides a significant cost per copy savings with a service agreement but allows the flexibility to print in color when necessary. However, in most cases there is a price to value difference between the two pieces of equipment, so you will want to give some serious thought as to whether having that functionality is worth the investment. If you require color printing, but at a low volume, another option may be to purchase a larger black and white machine and a less expensive desktop color printer.
    WHY IS MY COPY VOLUME IMPORTANT?
    The number of copies that your company prints per month will determine a few things when purchasing a new copier. If you have a low volume output or it’s for individual use rather than office wide, you will be able to utilize a low volume, slower speed, and less expensive piece of equipment. If you will be using the machine for multiple users or consolidating smaller pieces of equipment, you will want to consider a higher speed multi-function copier, which will avoid print overage charges or excessive wear and tear on the equipment. Either way, it’s very important to get a precise monthly volume count to ensure that any service agreement that you enter into is accurate and that you are only paying for the volume that you’re using.
    DOES PAPER QUALITY REALLY MAKE A DIFFERENCE?
    The simple answer is yes. Poor quality paper is more susceptible to humidity, which can adversely affect your copier. It also contains a higher amount of paper dust, which will cause paper jams, a reduction in image quality, and machine parts to wear out at a faster rate. In addition, there is a correct way to load the paper into your machine. Since all paper is cut from a roll, it will already have a slight bend to it, so the paper manufacturer marks the packaging to load the paper into the tray the correct way. Following this simple procedure which will reduce issues with paper jams.
    WHAT TYPE OF PAPER STOCK CAN I USE?
    Paper size and stock are key components in determining what type of machine is right for you. If you regularly print on oversized or non-traditional paper stocks, make certain to address this with your sales representative because each copier has its own individual capabilities.
    WHAT TYPE OF FEATURES SHOULD I CONSIDER?
    Some features come standard with certain copiers, but in other cases, specific features involve a different add-on, such as a finisher, which will most definitely be an additional expense. If you regularly utilize features such as stapling or hole punching on a large volume scale, you will want to make sure that these features are included with your next machine. However, if you are thinking these would just be nice features to have, you definitely want to discuss your options with your sales representative and weigh the expense versus the benefits before making your decision.
    WHAT TYPE OF SECURITY IS AVAILABLE ON A COPIER?
    If you work in an industry where you are governed by compliance regulations or you maintain sensitive information, you are aware how important it is to protect the information that flows through a multi-function copier. It is imperative that you discuss security requirements with your sales representative to make certain that the copier you are purchasing contains all necessary security features and that they are enabled prior to use.
    WHAT SHOULD I DO IF MY COMPANY WILL BE EXPANDING SOON?
    While you may know exactly what your current requirements are, you should consider the potential for growth prior to the payoff of any financed machine. If you expect to have significant changes to your company size and/or capabilities in the not too distant future, you may want to consider making a choice that incorporates those needs now rather than getting stuck in a situation that might involve purchasing a second piece of equipment, or a significant devaluation of your current copier as the result of a lease buyout or trade-in.
    SHOULD I LEASE OR BUY A COPIER?
    Leasing allows businesses to obtain printers or copiers with low upfront costs and helps preserve credit. Many small businesses have limited access to credit and want to avoid using it whenever possible; leasing equipment is one way to do that. Leasing is also convenient because most equipment providers offer maintenance plans, which can be included in the lease itself or paid for separately. Leasing also provides the ability to upgrade your equipment more frequently. Companies that want to minimize the amount they pay in interest for goods and services will usually opt for buying over leasing. Service contracts will always be negotiated separately with purchase options.
    SHOULD I PURCHASE A SERVICE CONTRACT?
    Having a service contract in place will provide peace of mind that someone will be responsible for fixing your equipment and minimize your down time. They traditionally include maintenance and most parts replacement for a fixed monthly fee based on a cost per copy. This fixed cost provides your financial department with an easy way to predict the expenditure for budgeting purposes.

    WHAT CUSTOMERS ARE SAYING

    They are a great company to work with. We are happy with the service they provide. Service calls are prompt and they are reasonably priced. Everyone is very friendly and knowledgeable. Our technician has always provided excellent customer service. He has always been prompt, provided great service and educated us as well as helped fix problems when they arise. He went above and beyond helpful service when we had an internal IT problem. We greatly appreciate the service he has provided over the years.

    AquaGuard Systems, Inc.

    The customer service excels at every level. John Hicks is the best representative ever! He makes sure his customers are taken care of and delivers that personal touch every company wants to have. A tech has been sent asap any time I have had an issue and been taken care of immediately, plus the techs are very talented and personable. They make you feel like they enjoy being there to help you! A+ on every level!

    Center Presbyterian Church

    Ford Office Technologies takes the mystery out of creating a seamless workflow. We can put our energies into our business matters because Ford takes care of the nuts and bolts. Each person I have dealt with has been responsive, courteous and efficient, treating our concern, as small as we are, as a priority.

    Lumina Speech & Hearing Services

    A MESSAGE FROM

    THE OWNERS

    From the beginning, Ford’s primary focus has been the customer. We have always believed that going the extra mile to make certain that we offered an unprecedented experience was the only way to do business and that in turn, our customers would come to value Ford Office Technologies as their company of choice.

    Over the course of the years, as the industry has progressed, we have continued to hold the customer experience above all else. Our evolution has included the addition of office technology solutions that allow us to be able to provide a one-stop-shop for all of our customers’ needs. These additions provide an all-encompassing technology solution for everything from document security to IT help desk support and disaster recovery.

    Every day, we are exploring more ways to deliver you, our customer, additional best-in-class solutions that provide your company the ability to stay ahead of your competition and run more efficiently and cost effectively. Our future is bright and we look forward to a long and profitable future of working together.

    FORD BUSINESS MACHINES

    A MESSAGE FROM THE OWNERS

    From the beginning, Ford’s primary focus has been the customer. We have always believed that going the extra mile to make certain that we offered an unprecedented experience was the only way to do business and that in turn, our customers would come to value Ford Office Technologies as their company of choice.

    Over the course of the years, as the industry has progressed, we have continued to hold the customer experience above all else. Our evolution has included the addition of office technology solutions that allow us to be able to provide a one-stop-shop for all of our customers’ needs. These additions provide an all-encompassing technology solution for everything from document security to IT help desk support and disaster recovery.

    Every day, we are exploring more ways to deliver you, our customer, additional best-in-class solutions that provide your company the ability to stay ahead of your competition and run more efficiently and cost effectively. Our future is bright and we look forward to a long and profitable future of working together.

    FORD BUSINESS MACHINES

    Why do companies work with Ford Office Technologies to manage and control costs associated with all print output?

    1. No obligation, no cost print assessment – a comprehensive summary of local and network printing behavior – not just meter reads.
    2. Environmental impact – using less paper saves trees – businesses can reduce their carbon footprint, reduce waste, and comply with green initiatives.
    3. Cost reduction – businesses can significantly reduce the cost of clicking print with Ford Managed Print Services.
    4. Ongoing software tools – redirect print volumes to lower cost devices, encourage printing on both sides of the page, reduce unnecessary color printing, bill back clients/departments, automated meter submission, and more.

    Want to learn more about Ford Office Technologies

    but are not ready to have a consultation?

      Please provide your email address and we will send you a free no-obligation brochure detailing how FORD OFFICE TECHNOLOGIES can help your company.

      Want to learn more about FORD BUSINESS IT

      but are not ready to have a consultation?

        Please provide your email address and we will send you a free no-obligation brochure detailing how FORD OFFICE TECHNOLOGIES can help your company.
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